Well Run Meetings Give You Back Time

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Rob Simons of Petra Coach on Scaling Up Business Podcast with Bill GallagherDo you cringe at the thought of having more meetings? Most of us think we don’t need to waste more time on meetings; they take up our time and nothing actionable ever gets done in the end. Yet, well-run meetings can make all the difference; they can actually give you back time.  Today’s show is all about well-run meetings and what it takes to make them. 

Rob Simons is a Certified Gazelles Coach, the Strategy Summit Facilitator and Accelerator Facilitator for Entrepreneurs’ Organization, and has over 25 years of experience as a brand expert, business coach, and entrepreneur.

Rob grew up during the beginning of the personal computer revolution. He started his first publishing firm at 23 and started his first branding firm at 25. Rob used to hate meetings. He had a lot on his plate and the last thing he wanted to do was sit in a room for an hour. Back then, he didn’t know that a good, effective meeting on a regular basis can set you free. One client told Rob that he was able to reduce his email by 60% just by having good meetings.

In our digital world, so many things get lost in translation. Don’t try to have important conversations via email. At best, have a video conference if you need to talk. 60-70% of language is non-verbal, so you have to be able to see your team to fully understand the meanings behind the words they say.

Believe it or not, having a daily huddle or a daily meeting can actually be very beneficial to you and the organization. It sounds simple, but talking to each other every day and having good communication within the organization go hand-in-hand and the daily huddle helps bridge that.

After you’ve established good daily huddle habits, then what’s the point of having a weekly meeting? The weekly meeting is basically helping you close your books. It gives you a quick recap of what was done that week. Some people like to do this monthly, but truth be told, most people can’t remember what happened 3 weeks ago and things often, again, get lost in communication.

With any good meeting, you have to have an agenda, an outline, of what you’re going to talk about and you have to make sure you follow it. If you don’t have an agenda and you’re just winging it, then it’s never going to work.

This show will free you up and give you some ideas to tweak your business and make your life easier. Listen in!


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Scaling Up is the best-selling book, by Verne Harnish and the team at Gazelles, on how the fastest growing companies succeed where so many others fail.My name is Bill Gallagher, host of the Scaling Up Business podcast and a leading business coach with a Gazelles. We help leadership teams to get the 4 Decisions around People, Strategy, Execution, and Cash right so that they can Scale Up successfully and beat the odds of business growth success. Our 4 Decisions are all part of the Rockefeller Habits 2.0 (from the original best-selling business book, Mastering the Rockefeller Habits).

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