Enhance Productivity by Optimizing Regular Meetings
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Dave Kashen is on a mission to help people love their work life by eliminating ineffective meetings. Did you know there are over 3 billion meetings a year in the United States, and over half of them suck? Today, Dave co-founder of Worklife Inc., talks to us about how to maximize team productivity and make meetings more effective.
Meetings are a fabric of our working lives and they help with collaboration. That being said, when groups of people get together, it seems meetings become an ineffective experience and nothing substantial is achieved. Why is that?
Dave set out to find the elements that make up an effective meeting, and then simplify the process further by implementing software to optimize it. He found several contributing factors for a successful meeting. He breaks down the process in three stages: before the meeting, during the meeting, and after the meeting.
One factor to a successful meeting is to create an agenda before the meeting takes place. The agenda should have a list of topics to cover and desired outcomes. This serves as a clear road map for those attending the meeting and allows your staff to prepare. It also opens up a collaborative conversation before the meeting occurs, as staff brain-storm for an ideal solution. Further, it clarifies to the team who needs to and doesn’t need to attend the meeting.
During the meeting, it is key to come to a shared agreement between everyone present on what the solution or next action step will be for the company before the meeting is over. Everyone should leave with a clear goal in mind.
After the meeting, communication goes out to the relevant staff members who can help execute the plan and then it’s just a matter of tracking accountability.
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Scaling Up is the best-selling book, by Verne Harnish and the team at Gazelles, on how the fastest growing companies succeed where so many others fail. My name is Bill Gallagher with Humanisteq Coaching and I’m one of the Gazelles business coaches. We help leadership teams to get the 4 Decisions around People, Strategy, Execution, and Cash right so that they can Scale Up successfully and beat the odds of business growth success. Our 4 Decisions are all part of the Rockefeller Habits 2.0 (from the original best-selling business book, Mastering the Rockefeller Habits).